Submitting a Report

NOTE: If you are in crisis or have witnessed a crime, do not submit a report. Please call 911 immediately for all emergencies. For non-emergencies, call NC State Police at (919) 515-3000.

If you have been impacted by bias, please submit the online Bias Impact Report Form as soon as possible. Please note that using this form does not replace procedures for filing reports with other university departments or external agencies (i.e. Equal Opportunity, Student Conduct or NC State Police).

When you submit a report, please include the following information:

• the date the incident occurred;
• the location where the incident occurred;
• names of any witnesses;
• detailed account of the incident;
• pictures or any other documents from individuals who have first-hand knowledge of the incident.

Online Reporting Notification

We want to make sure our reporting process is thorough and transparent. Once you complete and submit an online Bias Impact Report Form, an email notification will be sent to the BIRT coordinator or other designated recipient. This person will then contact members of BIRT to discuss incident details and determine appropriate next steps.

Collecting Incident Information

We recommend taking notes, saving photos and/or video and obtaining information from observers to help the BIRT coordinator understand the nature of what is being reported.

Response Process

When responding to a bias report, our primary goals are:

• to determine if it is a bias-related incident;
• to identify those who have been affected;
• to assess the harm that may have been done; and
• to develop appropriate strategies to respond to and repair that harm.

Response Examples

When a member of the campus community reports bias, we want to engage in a thorough review process that works to strengthen inclusivity at NC State. Our work throughout this process may result in one or more of the following responses:

• conversation with university leadership;
• restorative circle or conference;
• changes in university policies or procedures;
• statement to the campus community;
• educational programs;
• referral of individual(s) to campus or community resources;
• determination that the occurrence is not a bias incident; or
• bias confirmed;

Restorative Practices

BIRT offers a restorative community model for responding to and repairing harm resulting from bias.

Participation in restorative bias impact response is always an invitation and the team carefully assesses readiness for addressing impacts in this way.

Preventative Education and Programming

The Office for Institutional Equity and Diversity offers a wide range of training on diversity, equity and inclusion topics. Selected workshops may be offered to those involved or affected by bias as a restorative practice. New training will continue to be developed in response to campus needs and as indicated by BIRT findings.